Privacy Policy
Effective Date: November 7, 2026
Last Updated: November 7, 2026
Welcome to the website of the South Shore Chorale Society (hosted on Google Sites). We are committed to protecting the privacy and personal information of our members, concertgoers, donors, volunteers, and website visitors. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information in compliance with Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy legislation.
1. Information We Collect
We collect personal information only by fair and lawful means, and primarily when you voluntarily provide it to us or interact with our website and services. This may include:
Inquiries and Feedback: When you fill out a Google Form on our site for inquiries, feedback, or audition requests, we collect details such as your name, email address, phone number, and any message content you provide.
Mailing List and Communications: If you subscribe to our updates, sign up for notices, or are a past member, past ticket purchaser, or inquirer, we collect your name and email address to keep you informed about season startups, upcoming concerts, and community choir news.
Website Analytics: Through our use of Google Analytics, we automatically collect non-identifying technical data regarding your visit, such as your IP address (anonymized where possible), browser type, pages visited, time spent on the site, and referring websites.
Media and Event Photography/Videography: During our concerts, rehearsals, and community events, we frequently capture photographs and video recordings. These may feature choir members, volunteers, and audience members, and may be published on our website, social media channels, or promotional materials.
2. How We Use Your Information
We use the information we collect for specific, limited purposes related to running our community choir, including:
Responding to your questions, comments, or form submissions.
Sending you email updates regarding choir season startups, concert schedules, ticket release dates, and related community events.
Understanding how visitors use our website so we can improve our online experience and outreach via Google Analytics.
Managing our membership lists, communication preferences, and community records.
Promoting the choir's activities, celebrating our community, and showcasing performances through photographs and videos published on our website and official social media platforms.
We do not sell, rent, or trade your personal information to third parties.
3. Use of Photography, Videography, and Public Events
Concerts and Public Gatherings: Because our concerts and public events are public gatherings, audience members and participants may occasionally be captured in general crowd shots, wide-angle venue photography, or video recordings.
Member and Performer Media: Photographs and video footage of choir members, soloists, and directors are captured during rehearsals and performances to highlight our artistic work.
Opting Out / Image Removal Requests: We respect the privacy of our members and audience. If you attend an event or are featured in a photograph or video published on our website and would prefer that your image be removed or not used, please contact us directly. Upon receiving your request, we will promptly remove the media from our website and active promotional channels.
4. Third-Party Services and Links
Our website interacts with or links to several third-party services that have their own privacy policies:
Google Sites and Google Workspace (Forms / Analytics): Our website is hosted on Google Sites, inquiry forms are powered by Google Forms, and analytics are provided by Google Analytics. Google processes data in accordance with its own privacy standards. You can learn more about how Google uses data when you use our site by visiting Google's Privacy & Terms.
Ticketing Services: While we do not process e-commerce or direct financial transactions on our website, we may provide links to external e-ticket service providers for concert ticket sales. When you click these links and leave our site, any personal or financial information you provide is governed by the privacy policy and security practices of that third-party ticketing platform. We encourage you to review their policies before making a purchase.
5. Consent
By using our website, submitting a Google Form, attending our public concerts, or providing your email address to receive updates, you consent to the collection, use, and disclosure of your personal information and media likeness as described in this Privacy Policy.
Opting Out: You may withdraw your consent to receive promotional emails or newsletters from us at any time by clicking the "Unsubscribe" link included in our emails. For media publication concerns, you may contact us directly to request the removal of specific photos or videos.
6. Data Security and Retention
We take reasonable and appropriate administrative, technical, and physical security measures to protect your personal information against unauthorized access, loss, theft, disclosure, copying, or modification.
We retain your personal information and media records only for as long as necessary to fulfill the purposes for which they were collected, or as required by applicable legal or administrative record-keeping requirements.
7. Your Rights and Access to Information
Under Canadian privacy laws, you have the right to request access to the personal information we hold about you, to verify its accuracy, and to request corrections if any details are outdated or incorrect.
If you have any questions, wish to access or correct your personal information, or want to withdraw your consent regarding your personal data or images, please contact us using the details below.
8. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, community operations, or legal obligations. Any updates will be posted directly on this page with a revised "Last Updated" date.
9. Contact Us
If you have any questions, concerns, or complaints regarding this Privacy Policy, our media practices, or our general privacy management, please contact us at:
Email: Secretary.SouthShoreChorale@gmail.com
Website: SouthShoreChorale.com